What are the Major Rules of Kanban System Design?


Business process management using Kanban is effective only when it is implemented correctly. An excellent Kanban system entails more than merely scribbling posts. Thus, it’s a mindset — a shift toward productivity, order, and waste elimination through consistent work. Here, the Kanban system plays a crucial role. As a result, to have an in-depth knowledge of these rules, it is necessary to have Kanban System Design KMP-1 Online Certification

. Such certification will make you a professional and help you advance your career goals.

Rules of Kanban System

List down below are the main rules of the Kanban System.

Never Pass Defective Products

Products that do not satisfy the necessary standards should not go ahead to the next stage. Defective items should be removed from the production line and handled elsewhere. As a result, only high-quality items should reach the consumers.

Moreover, this system makes sure that the quality is maintained throughout every stage of the process. Thus, it is simple for the manufacturer of physical items.

● Only Take What is Required

For successfully implementing a Kanban system, downstream processes must only pull what they require. It prevents overproduction, decreases costs, and makes operations more responsive to market demands.

Using this rule is quite simple for industrial operations. When we talk about knowledge work, this rule applies to customer requests or orders. Also, it entails adhering to the priority in your backlog.

● Produce the Exact Quantity Required

Rule three and Rule two of the Kanban system go hand-in-hand. Taking what you need would result in generating the exact quantity of products. What will you do with surplus inventory if you overproduce? You’re stockpiling additional expenses. These include opportunity costs resulting from the resources and money spent to create the item, storage expenses, and transportation costs. Also, you are going to risk the product or make it obsolete.

● Level the Production

To maintain a consistent flow of work, all units within the Kanban system should only generate the number of items determined by the capacity of their limiting contributor. In a manufacturing context, machine A can generate 500 units, but machine B can only process 300 units at a time. If we allow machine A to produce 500 units, machine B will encounter a bottleneck. As a result, we must limit machine A’s production to 300 to overcome this problem and keep work flowing smoothly.

We can identify levelling in knowledge work by assessing the capability of each stage in your Kanban system. When you experience a bottleneck, you may reduce the strain by increasing your resources or restricting your work-in-progress.

Fine Tune the Production

Once the team has begun their Kanban implementation, the next goal should be to use their Kanban system to identify pain areas and possibilities for improvement. This would need taking a deeper look at how work is being done and monitoring their performance.

Kanban metrics like lead time, cycle time, and throughput will assist teams in obtaining a quantitative and objective appraisal of their work. A cumulative flow diagram will assist them in identifying bottlenecks. However, these measurements and reports are in-built into online Kanban applications. Moreover, teams must use the tools at their disposal to make educated decisions about how to optimize their processes. They must seek waste-producing activities. In addition, it can be in the form of delays, flaws, rework, and wasteful handoffs.

● Stabilize & Rationalize the Process

As you maintain quality and the level of production, your system gets more stability. However, you should document your process so that everyone on your team knows everything you should initiate. Moreover, to handle any deviations from the process requirements, you should use these policies.

In addition, Kanban creates a solid platform for your team to function with predictability and consistency.


Finally, when teams follow these six rules, they can better reap the benefits of Kanban. However, Kanban’s power resides in the quality of its implementation. When you follow the six Kanban rules, you decrease waste, optimize your resources, become more cost-effective, and increase production. As a result, this system benefits the organization as a whole. Thus, to make a career out of this system, you can enrol yourself in the best Kanban System Design KMP-1 Course in Delhi.

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